Minutes Business Meeting of IG 728 January 10st 2022, 6-7.30 PM CET

In Attendance:

Arjan – observer Sunday 9am/Wednesday 9am-Meetings

Brenda – Tuesday 6pm meeting

Elisabeth – Sunday 9am tradition meeting

Jen – Observer Wednesday 6pm meeting

Magda – Early Risers meeting Thursday 6am

Rob – observer Thursday 12pm lunchtime meeting

Susan – Friday 6pm meeting

Ulrich – chair

1. Agreement on the minutes from business meeting December 1st 2021

The minutes from the last meeting on December 1st 2021 were approved. 

2. Updating Website

Rob reports on his work to set up the new website on wordpress.org, which allows new features and will be much easier to make changes tan in the old website on wordpress.com. New features are that the scripts of the meetings can be downloaded from the website as well as a rotation spreadsheet, where fellows can see when e.g. a chair is needed for a meeting. As fellows express their concern that this might entail the danger that too many fellows get to know the host key of the zoom meetings Rob assures that using the rotation list this doesn´t imply this problem since the chairs don´t get the host key, only the hosts who have more continuity.

The meeting agrees unanimously on the following procedure:

Ulrich sends the information on the new website with a link to all meeting and offers the possibility that all meetings can send suggestions for change to Rob until January 25th 2022. Afterward will Rob upload the new website that will be found send on www.acafellowworldtravelers.com. Rob will try to make sure that the old website is stored by wordpress for emergency reasons. 

The meeting agrees unanimously that the Website-URL www.acanetherlands.com – shall be prolongated at January 21th 2021 (16€ annually) since in several entries of meetings on adutchildren.org and Team up this URL is written down instead of www.acafellowworldtraveler.com.

 3. Report of the treasurer

Tabatha reports that IG received about 1.800 Dollar or 1.600 €. There is very low income from donations coming from the meetings. Therefore Tabatha supports the view that the IG should have a prudent reserve of one or better two years of necessary expenses of IG 728 which amount to about 700 € yearly. In the next Business Meeting the discussion on this topic will be continued. Tabatha asks for support concerning technical issues of working with the Paypal account.

4. Managing Zoom

The meeting agrees unanimously that all three Zoom-accounts (costs 139,90€ each annually) will be prolongated (Dates of prolongation: 31.1., 22.5., 10.6. 2022).

Two Zoom-accounts are needed for the meetings and one Zoom-account for IG Business Meetings, the new Tradition Meeting, individually training meetings to introduce fellows to screensharing etc.

5. WhatsApp „ACA FWT Info Channel“

Nothing to report.

6. Slack Channel

Nothing to report. Ulrich gives the acces data to Arjan. 

7. Support for the meetings to get Service members

Ulrich sends the information to Arjan, Susan and Elisabeth, concerning which meetings there is uncertainty whether they lack fellows doing service. Arjan, Susan and Elisabeth volunteer to attend those meetings to get an overview about the situation in all meetings. In the next business meetings we will discuss in detail about ways to support meetings to get service positions filled. 

8. WSO

ACA World Service has sent an email that they received 13 Proposals in response to the Request for Proposals concerning the next conference. These Proposals have been reviewed by WSO (the Board and appropriate Committees) and an analysis was added for each one. IG 728 doesn´t see a possibility to submit a Ballot with our group conscience votes due to lack of time and ressources.
Copies of the Proposals may be downloaded from WSO website page: https://acawso.org/category/ballot-prep/. Information on two 90-minute Workshops on Saturday, January 22nd, 9 pm ET and Sunday, January 30th, 10 am ET can be found there as well. During these Workshops, the Proposal submitters will have the opportunity to give more information about their Proposals, and Attendees will be given the opportunity to ask questions.

9. Next steps / next meeting 

Date of next meeting: February 9th, 6.00 pm until 7.30 pm CET.

January 12th 2022

(Ulrich)

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3Minutes Business Meeting of IG 728 January 10st 2022, 6-7.30
PM CET
I n Attendance:
Arjan – observer Sunday 9am/Wednesday 9am-Meetings
Brenda – Tuesday 6pm meeting
Elisabeth – Sunday 9am tradition meeting
Jen – Observer Wednesday 6pm meeting
Magda – Early Risers meeting Thursday 6am
Rob – observer Thursday 12pm lunchtime meeting
Susan – Friday 6pm meeting
Ulrich – chair
1. Agreement on the minutes from business meeting December
1st 2021
The minutes from the last meeting on December 1st 2021 were
approved.
2. Updating Website
Rob reports on his work to set up the new website on wordpress.org,
which allows new features and will be much easier to make changes
tan in the old website on wordpress.com. New features are that the
scripts of the meetings can be downloaded from the website as well as
a rotation spreadsheet, where fellows can see when e.g. a chair is
needed for a meeting. As fellows express their concern that this might
entail the danger that too many fellows get to know the host key of the
zoom meetings Rob assures that using the rotation list this doesn ́t
imply this problem since the chairs don ́t get the host key, only the
hosts who have more continuity.
The meeting agrees unanimously on the following procedure:
Ulrich sends the information on the new website with a link to all
meeting and offers the possibility that all meetings can send
suggestions for change to Rob until January 25th 2022. Afterward will
Rob upload the new website that will be found send on
www.acafellowworldtravelers.com. Rob will try to make sure that the
old website is stored by wordpress for emergency reasons.
The meeting agrees unanimously that the Website-URL
www.acanetherlands.com – shall be prolongated at January 21th 2021
(16€ annually) since in several entries of meetings on adutchildren.org
and Team up this URL is written down instead of
www.acafellowworldtraveler.com.
3. Report of the treasurer
Tabatha reports that IG received about 1.800 Dollar or 1.600 €. There
is very low income from donations coming from the meetings.
1Therefore Tabatha supports the view that the IG should have a prudent
reserve of one or better two years of necessary expenses of IG 728
which amount to about 700 € yearly. In the next Business Meeting the
discussion on this topic will be continued. Tabatha asks for support
concerning technical issues of working with the Paypal account.
4. Managing Zoom
The meeting agrees unanimously that all three Zoom-accounts (costs
139,90€ each annually) will be prolongated (Dates of prolongation:
31.1., 22.5., 10.6. 2022).
Two Zoom-accounts are needed for the meetings and one Zoom-
account for IG Business Meetings, the new Tradition Meeting,
individually training meetings to introduce fellows to screensharing etc.
5. WhatsApp „ACA FWT Info Channel“
Nothing to report.
6. Slack Channel
Nothing to report. Ulrich gives the acces data to Arjan.
7. Support for the meetings to get Service members
Ulrich sends the information to Arjan, Susan and Elisabeth, concerning
which meetings there is uncertainty whether they lack fellows doing
service. Arjan, Susan and Elisabeth volunteer to attend those meetings
to get an overview about the situation in all meetings. In the next
business meetings we will discuss in detail about ways to support
meetings to get service positions filled.
8. WSO
ACA World Service has sent an email that they received 13 Proposals
in response to the Request for Proposals concerning the next
conference. These Proposals have been reviewed by WSO (the Board
and appropriate Committees) and an analysis was added for each one.
IG 728 doesn ́t see a possibility to submit a Ballot with our group
conscience votes due to lack of time and ressources.
Copies of the Proposals may be downloaded from WSO website
page: https://acawso.org/category/ballot-prep/. Information on two 90-
minute Workshops on Saturday, January 22nd, 9 pm ET and Sunday,
January 30th, 10 am ET can be found there as well. During these
Workshops, the Proposal submitters will have the opportunity to give
more information about their Proposals, and Attendees will be given
the opportunity to ask questions.
9. Next steps / next meeting
Date of next meeting: February 9th, 6.00 pm until 7.30 pm CET.
2January 12th 2022
(Ulrich)
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